Corporate Governance
1. Cencorp Group
Cencorp Corporation (“Cencorp”) is a publicly quoted Finnish limited liability company whose corporate governance is subject to the company’s Articles of Association, the Finnish Companies Act and other applicable legislation. Furthermore, the company observes the Corporate Governance Recommendation for Listed Companies issued by the OMX Nordic Exchanges and the Finnish Central Chamber of Commerce and the Confederation of Finnish Industry and Employers, as well as OMX insider regulations.
Cencorp Group comprises the parent company Cencorp Corporation, a public limited company registered in Finland with its registered office at Lohja, as well as six foreign and four Finnish subsidiaries.
The bodies exercising the ultimate decision-making power within Cencorp include the General Meeting of Shareholders, Board of Directors and Chief Executive Officer.
2. General Meeting of Shareholders
The Annual General Meeting shall be held by the end of June each year on a date determined by the Board of Directors. An Extraordinary General Meeting shall be held whenever deemed necessary by the Board of Directors or required by law. General Meetings of Shareholders shall be held at the company’s place of domicile, Lohja, at Virkkala or, upon the decision of the Board of Directors, in Helsinki.
Notice to convene a General Meeting must be published no earlier than three calendar months and no later than seventeen days before the meeting in one national Finnish-language daily newspaper determined by the Board of Directors. Furthermore, said notice must be published as a stock exchange release and placed on the company’s Web pages.
At the Annual General Meeting, the following shall be presented:
At the Annual General Meeting, the following shall be decided upon:
At the Annual General Meeting, the following shall be elected:
Furthermore, at the Annual General Meeting, the following shall be dealt with:
3. Board of Directors
3.1. Tasks and Responsibilities
The Board of Directors attends to the company’s management and is responsible for duly arranging the company’s operations. The Board of Directors supervises the company’s operations and management and makes decisions on any significant matters regarding the company’s strategy, organization, financing and investments. The tasks and responsibilities of the Board of Directors are primarily determined on the basis of the Articles of Association and the Finnish Companies Act. The Board of Directors confirms its rules of procedure each year, including provisions on meeting practices and the tasks of the Board of Directors. Cencorp Group’s Vice President of Legal Affairs acts as the secretary of Board meetings. Furthermore, the company’s Chief Executive Officer and Chief Financial Officer are present at Board meetings.
According to the rules of procedure, the Board of Directors’ tasks include:
According to the Articles of Association, Cencorp’s Board of Directors comprises a minimum of three and a maximum of six regular members. The Board of Directors is appointed by the General Meeting of Shareholders for one term at a time. Each member’s term of office starts upon the closing of the General Meeting at which the member was elected and ends upon the closing of the Annual General Meeting following the election. The Articles of Association do not impose any restrictions on the power of the General Meeting to appoint members to the Board. The Board of Directors appoints a Chair and Vice-Chair from among its members and constitutes a quorum when more than one-half of the members are present.
3.2. Members of the Board of Directors
Cencorp’s Board of Directors currently comprises four members: Turo Levänen (Chairman), Ari Anttonen (Vice-Chairman), Heikki Kiesi (Member) and Sauli Kiuru (Member). Board of Cencorp has evaluated its independence. Of the Board members, Mr Turo Levänen and Mr Ari Anttonen are independent of the Company and its significant shareholders
According to Nomination and Compensation Committee four board members is enough taking into consideration the extent of the company’s business. General meeting has decided the amount of board members according to proposal of Nomination and Compensation Committee. Amount of board members will be reviewed annually in General meeting
Shares and options held by members of the Board
3.3. Remuneration of the Board of Directors
The General Meeting of Shareholders decides on remuneration paid to the members of the Board. In 2008 the Members of the Board receive 1500 euros per month and the Chairman receives 2000 euros per month. Furthermore, travelling expenses are covered according to travelling guidelines of the company.
During 2007 the board of Cencorp had 18 meetings. Average participate percentage of the board members was approx. 95%.
3.4. Board Committees
3.4.1. Nomination and Compensation Committee
The Board of Directors has appointed a nomination and compensation committee from among its members for the purpose of dealing with the compensation and benefits of corporate management, finding potential successors to Members of the Board and preparing the appropriate proposals to the General Meeting of Shareholders regarding the composition and remuneration of the Board of Directors for the next term. Furthermore, the committee’s tasks include assessment of the company’s compensation and incentive scheme and its development.
The nomination and compensation committee’s term of office is equal to that of the Board of Directors. The member of the committee in 2008 include Turo Levänen and Ari Anttonen, the latter serving as the Chairman of the committee. Nomination and Compensation Committee had two meetings in 2008.
3.4.1 Audit Committee
The company’s Board of Directors has not established a separate audit committee, as the extent of the company’s business does not require preparation of matters relating to financial reporting and control to be dealt with by a group with a more compact composition than the entire Board.
4.Chief Executive Officer and Other Management
4.1. Chief Executive Officer
Cencorp’s Chief Executive Officer is appointed by the Board of Directors. The task of the Chief Executive Officer is to attend to the company’s day-to-day administration in accordance with guidelines and orders issued by the Board of Directors and in compliance with the Companies Act. The Board of Directors has started to search new CEO for the Company. CFO Jarmo Kanervo is nominated as Acting CEO during the searching process. The Board of Directors decides on the terms and conditions of the CEO’s written service contract.
Mr Jarmo Kanervo is the Acting CEO of the company. The Board of Directors decides on the terms and conditions of the CEO’s written service contract. The following terms and conditions apply to the Acting CEO:If the contract is terminated by the company or by the Acting CEO, the period of notice is 6 months. If Cencorp terminates the contract, the Acting CEO shall be paid a lump-sum benefit corresponding to twelve (12) months’ gross salary upon the expiry of the period of notice. The lump-sum benefit is considered earned income and is subject to the withholding of taxes and other fees associated with earned income.
Pension is determined on the basis of the Employees’ Pension Act.
The salary is 9.500 euro per month.
4.2. Management Team
The Group Management Team assists the CEO in the operational management of the company, prepares matters for discussion by the Board of Directors and the CEO, as well as supervising the operations of the business units. The Group Management Team meets as necessary, at least two times a month. The Management Team is chaired by the CEO.
The principles of remuneration of Management Team members are decided by the company’s Board of Directors. The compensation scheme comprises monthly salary, share holdings, option rights and a results-based annual bonus.
In addition to the CEO, Cencorp’s Management Team includes
Ville Parpola (Vice President, Legal Affairs Corporate communication)
Arto Timonen (Vice President, Sales, Marketing and After Sales)
Sami Lahokoski (Vice President, Operations)
Jarmo Kanervo (Acting CEO, Chief Financial Officer)
Hannu Seppälä (Vice President, Testing and Laser Business)
Shares and options by the Group Management Team
5. Internal Control, Risk Management and Internal Audit
The Board of Directors of Cencorp bears ultimate responsibility for accounting and the supervision of finances. The Board of Directors is responsible for internal control, and the CEO is responsible for practical control arrangements and the supervision of their functionality. Business control and supervision is based on a reporting and forecasting system encompassing the entire Group. Actual figures are monitored monthly by business area and subsidiary. The information covers net sales, earnings, the order book, accounts receivable and a cash flow forecast, among other things. The forecasting period always extends at least three months forward. The CEO shall provide the Board and Management Team meetings with reviews of the Group’s situation and development based on monthly reports.
Cencorp has confirmed risk management principles for the Group as part of its control system. The purpose of risk management is to ensure that substantial risks related to the business operations of the company are identified and appropriately monitored. The company’s business and financing risks are administered centrally by the Group’s financial and legal units, reporting to the Board of Directors as necessary. Appropriate insurance policies are in place to cover risks to property, occupational safety and third-party liability caused by business operations.
6. Insider Administration
Cencorp observes insider regulations corresponding to the insider guidelines approved by the OMX, the Central Chamber of Commerce and the Confederation of Finnish Industry and Employers. The insider regulations prohibit insiders, persons under their guardianship and corporations under their control from trading in the company’s shares and options during a period of 14 days before any release of profit-related information (“closed window”).
By law, the company’s insiders include the Members of the Board of Directors, the Chief Executive Officer, the auditors and the auditor in charge representing an auditing firm. Furthermore, permanent insiders include Management Team members and designated people working in the Group’s financial and other administration. People involved in corporate acquisitions or other projects affecting the company’s share value belong to the company’s project-specific insiders and are subject to a temporary ban on trading.
Statutory and designated insiders
7. External Audit
The primary task of statutory audit is to verify that the financial statements provide correct and adequate information with regard to the Group’s earnings and financial position for the accounting period. In addition to this, the auditors report to the Board of Directors on the day-to-day supervision of administration and operations.
The Board of Directors’ proposal for the election of an auditor is indicated on the notice to convene a General Meeting.
The company’s auditor at present is Tuokko Tilintarkastus Oy, Authorized Public Accounting Firm, with Timo Toukko, APA, as the auditor in charge.
The Company paid auditor EUR 65 448,04 as fees for audit. Fees for non-audit services paid to auditor totaled EUR 8 694,16.
8. Communication and Disclosure
The task of Cencorp’s investor communications is to provide the market with reliable, transparent and up-to-date information on the company’s operations in order to allow the shareholders to evaluate the company and make decisions concerning their holdings.
The company publishes all of its stock exchange releases and other matters falling within the scope of a listed company’s obligation to disclosure in Finnish and English. The company publishes its electronic annual report on the corporate Web site, where it is equally available to all shareholders. The company’s Corporate Governance Statement is also available on the corporate Web site.
9. Articles of Association
Article 15 of the company’s Articles of Association includes a redemption clause.